AWC Policies

The American Women’s Club of Seville welcomes English-speaking women of all nationalities.

Annual Dues

Our membership year runs from September 1st to August 31st. The annual membership dues are 25€. Half that amount goes to our charities, and the rest is used to cover the expenses involved in running the club.

The membership dues are payable in full when a member joins, at whatever time of the year that may be. If a new member joins in May or June, her dues will automatically cover membership for the following year. (This does not apply to renewing members.)

Prospective Members

If you’re interested in joining the AWC, we invite you to attend one or two of our events and get to know a bit more about us. We especially encourage you to come to one of our Welcome Committee tapas nights, which are held about once a month and give new members and their husbands or friends a chance to meet members of the club in a small, informal setting.

Renewing Members

Renewing members are asked to pay their dues prior to November 15. When possible, we invite you to take care of this when you come to the September Coffee Morning that launches our club year. If you can’t attend that event, you can get a membership form at the next event you do attend, and turn it in, along with your payment, to our treasurer or to any other board member. Or you can sign up using the form on this web site, and pay by bank transfer if you wish. We make every effort to get all our renewals in by November 15, when we begin production of our Membership Directory. If someone hasn’t renewed by November 15, our membership director assumes that person is not going to be with us that year, and we’ll stop sending her newsletters, e-vites (electronic invitations to our events) and so on, and she won’t be able to attend club events except as the guest of a member. If you are renewing, please try to get your membership in to us prior to the November 15 cut-off date.

Advertising

This is a social, cultural and charitable club, and is not to be used for commercial activities. Individual members are not allowed to use the AWC mailing list for commercial purposes such as sending mass e-mails or messages about a product or service. Members may make use of the newsletter’s bulletin board to post a specific notice (for instance, about a personal household item for sale) that will run for one month, free of charge. The bulletin board cannot be used for business advertising.

Attending Events

If a member makes a reservation for an event and cannot attend, she must cancel prior to the RSVP date shown on the invitation or 48 hours before the event (whichever is greater). If she must cancel past the RSVP date, she will be asked to pay whatever expenses are incurred on her behalf. To cancel after the RSVP date, a member must phone the person in charge of the event to alert her to the change in the number of attendees. Members who make reservations on behalf of guests are also responsible for any costs incurred by late cancellation of their reservations. We ask that payment be made to the treasurer before the member attends another AWC event.

Club Leadership and Volunteer Opportunities

AWC activities are organized by volunteers who serve on the board of directors or on one of our many committees. The board generally consists of a president, vice president, secretary and treasurer. Other volunteers head up our communications team, Welcome Committee, newsletter, children’s activities, charities and other committees.
Every spring, the board appoints a nominating committee to develop the slate of candidates for the following year. Board candidates are officially presented to the members during May in the newsletter, on the web site and at the monthly luncheon. At the Annual General Meeting in September, the membership officially approves the board candidates, who begin their term of office for the year.

The board welcomes new volunteers and fresh ideas. If you would like to propose a new activity, contact any board member about coming to the next board meeting to present your ideas using the club’s Proposal for New AWC Activity form. It is the responsibility of the board to ensure that proposed projects are planned so as not to over-strain club resources or to conflict with other projects that are already scheduled to take place in the same timeframe. In order for an AWC project to be undertaken, it must be fully supported by the board. Once a project is approved, the board and committee leaders will offer suggestions and oversee the organization of the event as needed.

Due to the severe heat here in Seville during July and August, no club activities are planned for the summer months.

Protecting Privacy

For many of us, the AWC is like an extended family, and we enjoy sharing our experiences, photos and contact information. However, respecting the privacy of our members and their families is also very important, and we count on all of our members to honor that commitment. Our club policies and guidelines are designed to help us all know what can and can’t be shared.

For example, AWC policies prohibit using the club, or our membership lists, to promote commercial enterprises. This means we do not send our members mass emails or postal mailings advertising a commercial product or service. If you have a great product or service to offer, you’re welcome to tell us all about it by placing an ad in the newsletter. But we want you to know that, as a member, you won’t receive unsolicited commercial information through us.

Another important privacy issue is the use of photos. In this electronic age, with a web site and a newsletter that can be forwarded out into the larger world, the board has had to create new guidelines. To protect our members, no photos of them or their families, or links to Flickr or other sites with such photos, will appear in a public area of the web site. As a member, you can still access these photos through the members-only areas, which are privacy protected by password. The newsletter will continue to publish photos of adults but will not publish any photos of children without parental permission.

The AWC newsletter is intended for members only, and for potential members we meet in person; it should not be forwarded to others. In a similar vein, we have also decided that, in these troubled times, there is no point in telling the world about events in which a large number of American women – or American women and children – will be gathered. So the web site’s public sections no longer include event details; these will be in the password-protected areas. The only exceptions are the September coffee morning and Welcome Committee events, which are designed to reach out to newcomers.

These policies are designed to protect your privacy and safety.

If you have any questions or comments, please feel free to contact any board member to discuss them.

Club Bylaws

To read our official AWC Bylaws (Spanish only), click here.

 

 

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